Job Description

Beacon Hill Legal is seeking an Administrative Assistant in Dallas to join a premier international law firm with over 1,000 attorneys across multiple offices in six countries. The Administrative Assistant will be providing high-level administrative support to attorneys across various practice areas. This role requires a strong attention to detail, excellent communication skills, and the ability to thrive in a fast-paced, collaborative environment. This opportunity is direct hire, full time, and requires an in-office presence four days per week.

Key Responsibilities

• Coordinate and manage complex calendars and schedules for attorneys
• Act as the primary liaison for clients
• Provide comprehensive administrative support, including drafting correspondence, organizing files, and preparing engagement letters
• Review and proofread legal and client documents
• Respond to client inquiries regarding administrative procedures and processes
• Foster clear and consistent communication among clients, attorneys, and staff
• Prepare client billing statements and enter attorney time records accurately
• Arrange travel plans and coordinate meeting logistics
• Handle incoming calls, screen and route messages, and schedule appointments
• Organize and maintain legal files, records, and document indices
• Support attorneys with client outreach and business development initiatives as needed
• Assist with overflow tasks and provide backup support across the team
• Perform additional duties and special projects as assigned

Qualifications

• Bachelor's degree preferred
• Minimum of 3 years of administrative experience in a law firm required
• Demonstrated strength in administrative support, research, and analytical tasks
• Exceptional written and verbal communication skills, with strong organizational abilities and keen attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) required
• Proven ability to manage multiple projects independently and perform effectively under pressure
• Flexibility to work overtime as needed to meet business demands

If you have experience supporting transactional attorneys as a Legal Administrative Assistant, we encourage you to apply!

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser:

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

Job Tags

Similar Jobs