Job Description

Insomnia Cookies is on a journey to become the most imaginative sweet indulgence brand in the world. We are seeking a new Payroll Administrator to coordinate all aspects of payroll processing and timecard administration for 4000+ employees located at 320 locations in 43+ states and in Canada. This role is based out of our office in Center City Philadelphia and reports directly to our Director of Payroll & HRIS.

Sweet Position Perks:

• 4 day work week!! (yupp, we get every Friday off)

• A competitive base salary plus annual bonus compensation package

• Eligibility for our Long-Term Incentive Program

• Excellent comprehensive benefits coverage that includes medical, dental, vision, prescription plans and pet insurance

• 401K with contribution match

• Paid vacation plus 2 Insomnia Cookies personal wellness days

Job Responsibilities:

• Ensure the timely and accurate processing of regular payroll in accordance with all applicable laws, regulations, and company policies and procedures.
• Process weekly (nonexempt) and bi-weekly (exempt & nonexempt) payroll cycles in a multi-state environment including auditing time import files, balancing payroll, and researching discrepancies.
• Process off-cycle payments for immediate state terminations.
• Assist with audits as needed.
• Quickly resolve issues when they arise, address the root cause, and recommend mitigation plans to build business resilience.
• Administer wage garnishments/levies.
• Work with People team on payroll-related administration of 401(k) and benefits plans.
• Participate in cross functional projects as needed.

Desired Skills & Experience:

• 2+ years of payroll processing experience. Ideally in a company of at least 3000 employees.
• Knowledge of US & Canadian payroll regulations and reporting requirements, including multi-state payroll experience.
• Experience with UKG Pro (Ultipro) payroll processing software and Kronos Dimensions Time & Attendance systems preferred.
• Proficient with Microsoft Office: Word, PowerPoint, and Excel.
• Strong analytical and problem-solving skills, including the ability to read, interpret and comprehend data.
• Ability to deal with confidential and sensitive materials and maintain high level of integrity.
• Excellent communication skills, both verbal and written.
• A positive attitude and the desire to join a collaborative team and have an impact at a fast-growing company!

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